Business Management Systems
Complete automated business management
solutions.
Mentor Business Group Provides many complete software and
hardware solutions, too volumonous to list our complete offerings here. Please
give us a call, and we can discuss your situation in detail and make
appropriate recomendations.
The MBG BUSINESS MANAGEMENT SYSTEMS are suites of
computer software created to fit the needs of the businesses like yours. These
systems have been, and continue to be, specifically designed for:
- Manufacturers
- Distributors
- Retailers
- Public Warehouses
- Service Companies
- Consulting Companies
- and many more
MBG BUSINESS MANAGEMENT SYSTEMS will anticipate your
special business needs with computer software designed to provide accurate
information in a timely manner, and increase your company's ability to manage
growth.
Integrate Distribution, Retail, and Manufacturing with
one complete furniture package.
Manage Workload with job and process scheduling.
Manage Employees with productivity reporting.
Manage Jobs with Job and Work Order Tracking.
Reduce Material Shortages by purchasing materials based
on existing stock and customer order requirements.
Save Time with fast and accurate order entry, automatic
job scheduling, and standard customer orders.
Respond Easily to special customer requests with Option
Based Order Processing.
Improve Cash Control with an integrated Point of Sale
environment.
Improve Collections with an automated accounts
receivable.
Reduce Costs by taking advantage of special purchases
with perpetual inventory management and sales trend analysis.
Maintain Profitability by tracking the exact cost of
manufactured, serviced, brokered, imported and regular items.
Avoid Emergencies with timely reporting of problematic
orders and items.
Save Money with fast and accurate financial reporting of
all areas of your business.
Our system can be tailored to the specific needs of your
business. A major advantage of MBG's modular business data processing
systems is our ability to respond to the unique requirements of your company.
We provide you with a sound, workable product for solid day to day business
information and data crucial for decisions made by top management.
You benefit from our particular expertise in the areas of
design, development and implementation of commercial application systems, which
are already in use by companies in your industry.
Contact one of our business experts to discuss how this system
may be able to help your business save money, improve competitiveness, and more
effectively manage your resources.
Module Summary
Each Module focues on a secific area of your
business.
-
Sales
Management and Analysis
- Keep track of sales prospect, contacts and customers.
Maintain activity records as your prospects move through the sales cycle.
Analyse sales by customers, product, and product groupings. Sales Analysis
itemizes sales quantities and dollar amounts by customer, by item or by
warehouse. This sales information can be maintained for 1 to 10 years of
history and may be printed on a yearly, monthly or weekly basis. It also
includes profits and shipping information for each product.
- Time
Tracking and Billing
- Keep track of staff time by customer and project, create
invoices, manage interuptions, phone calls, and other distractins. Manage
projects, tasks, and action items. Automatically generate todo and follow up
action items.
- Inventory
Control
- Inventory Control maintains items for over 1200 warehouses.
This module updates the actual inventory quantities as items are received and
shipped to provide control information, total cost per warehouse and total
projected revenues. Items can be cross referenced from dozens of parallel item
number lists.
- Bill of
Materials
- Bill of Materials provides multi-level component structures
that are integrated to inventory and material requirements planning to provide
accurate inventory control.
- Order
Processing
- Order Processing processes all orders, creates invoices and
credit memos and updates inventory, accounts receivable, general ledger and
sales analysis. Other features will automate the method of shipping and freight
charges.
- Point of
Sale
- Point of Sale uses cash registers, personal computers or
terminals as point of sale devices, while featuring the full benefit of on-line
Accounts Receivable and Inventory information. This module is for the retailer
who requires SKU (stock keeping unit) level of inventory control and positive
cash control.
-
Production Tracking
- Production Tracking will assist you with scheduling,
batching, product tickets, and more. You have the control required to improve
production scheduling and reduce production costs. This Module maintains and
updates the Master Production Schedule with new orders and schedule
changes.
- Purchase
Order Tracking
- Purchase Order Tracking processes all phases of the purchase
order cycle including purchase order entry and production and processing of
receipts. The various reports allow management to monitor vendor delays and
dollar requirements. Product sales trends are calculated and purchase
recommendations made to allow total inventory value to be reduced without
resulting in lost sales. This module is integrated with inventory, accounts
payable and sales history.
- Accounts
Receivable
- Accounts Receivable maintains all invoices, credit memos and
payments. It includes automatic aging by invoice and customer. Credit limits
are integrated to order processing so that orders will not be shipped to over
extended or seriously past due accounts without management review.
- Accounts
Payable
- Accounts Payable provides a convenient method of printing and
reconciling checks. It also provides for payables aging and pays out on a
discretionary basis with alerts for selected vendors or items. This module
updates the general ledger for an immediate view of the corporate financial
position.
- General
Ledger
- General Ledger uses an unlimited number of accounts to fit
any corporate strategy. Unlike most general ledger systems, it includes
combined and consolidated financial statements and the ability to post any
period without closing the previous period. This is an advantage that can
relieve some of the stress at the end of the month.
Our system has been accepted by the industry because it
addresses specific concerns which are unique to the processing, wholesale,
distribution, and manufacturing of products, and the delivery of services. It
solves particular industry problems in a straight forward, easy to understand
manner. The system provides crucial decision making information to top
management, while aiding employees and middle managers with the daily operation
of your business.
Features Overview
Features to make your system easy to use, yet
effective.
MBG Software is suited to many different business environments.
It meets the requirements of sophisticated users, and is flexible, fast and
easy to use. This system presents easy to understand programs due to the
consistency of its operation. Options can be set to your company's particular
way of doing business. Various options are available in every aspect of the
system. System development began in 1978 and continues today. Countless hours
have been invested to give you the best feature-rich, completely integrated
system on the market today.
-
Multi-User
- The software is designed as a multi-user system, and can
support dozens of workstations and peripherals. The workstations and printers
can be connected directly to the main system via a local environment, or
communicate over the Internet remotely for instant control in a distributed
environment.
- Multiple
Companies
- The software is capable of running over 1200 different and
separate organizations. Under each organization, over 1200 divisions, branches,
warehouses or departments can be defined.
-
Multi-Locations
- The software controls all facets of inventory movement and
sales analysis. Data can be analyzed by combining and/or separating locations
and departments, or most combinations.
-
Workstation Types
- The system supports terminals, personal computers and some
cash registers, depending on the hardware configuration.
-
Security
- The Security system allows the system manager to take
advantage of the multi-level password protection capability. This provides very
tight control over employee access to every major function in each of the
modules. Passwords can be changed as often as desired. The security system will
only display menu selections to the operator that s/he is authorized to
use.
- Reports
and Listings
- Complete Reporting and inquiry capabilities are supported by
all modules. Some reports can be displayed to a workstation instead of on hard
copy. When a paper or processing trail is necessary, an inquiry is not
allowed.
-
Inquiries
- The software makes inquiries available where appropriate.
There is no reason to confuse operators with a lot of useless inquiry features
that will never be used.
-
Menus
- Functions can be selected through the menu or, as a user
becomes more knowledgeable, by code allowing direct access to the desired
functions.
-
Prompts
- Most prompts are standardized throughout the system. However,
some are user definable. An example would be finish structures or options
associated with a base item number. Consistency is appreciated in menus,
reports, inquiries, and all transaction screens making each system easy to
learn and use.
- Help
Look-ups
- Look-ups are available throughout. Under inventory, look-ups
are possible under item description, category, item number, or various
combinations. Customer and Vendor masters can be accessed by name or number, or
you can define additional fields to suit specific needs.
- User
Fields
- The software provides user definable fields in Inventory
Master, Accounts Receivable Master, Accounts Payable Master. The fields include
places to identify codes, dates, amounts or anything the user may need. This
can be valuable information displayed on reports, used to categorize or used
for inquiries.
- Parameter
Driven
- The software has thousands of combinations and options to
suit any operation. Special reporting to General Ledger, Sales Analysis,
Salespeople Commissions, Inventory Costing Methods, Accounts Receivable, and
Accounts Payable can all be accomplished very easily and quickly.
- Editing
and Verification
- The software has a high degree of intelligence. If data is
entered that cannot be verified, it will simply not be accepted. This minimizes
errors that are common in most systems.
-
Accounting Periods
- The periods are pre-defined and can be left open until you
officially close the year.
- On-Line
Updating
- The system updates all critical data immediately including
Inventory availability, outstanding orders, customer credit information, and
many other performance metrics.
-
Auto-Processing
- NBC can create and tailor these functions to meet your
requirements. You define processing streams by function and daily, weekly, or
month end processing. This allows the computer to work without operator
supervision. All types of documents, listings, reports, and updates can be done
with the auto-processing system.
-
Standardization
- The system has been developed with standardization and
consistent operation in mind. From system design and programming to operator
functions. Once the user has been introduced to the software, no matter what
function is selected the screens will look and feel familiar. This gives the
operator confidence and minimizes errors. This assures you of a system that is
easy to learn, understand and use.
-
Labels
- The software allows labels to be created from Vendor,
customer or mailing list master.
- Sample
Data Base
- Upon request, the software can be installed with a sample (or
test) data base which is separate from your live data. This is the ideal place
to experiment and train employees.
- Automatic
Defaults
- The software allows users to establish defaults for a variety
of information. Salesman, tax status, warehouse/location, store location, mode
of shipment, etc. In using such defaults, common or repetitive information is
entered automatically. This arrangement reduces errors and can be overridden if
necessary.
- Audit
Trails
- These are provided throughout the software to assure
accuracy, making it very easy to track problems to the original source
document.
- Data
Base
- The software is a hierarchy of Data organization using an
industry standard access method. Optional Data base is the Relational data base
from Oracle.
